Transferring Microsoft 365 Forms from a Departed Employee

Prerequisites

Before proceeding, confirm all of the following:

• You hold the Office Applications Administrator role and have a valid Forms licence. The Global Administrator by default also has this role.
• The former employee’s account has been deleted or disabled.
• If the account was deleted, then the deletion was no more than 30 days ago.

Transfer Process

1. Navigate to the following URL, replacing the placeholder with the former employee’s email address:https://forms.office.com/Pages/delegatepage.aspx?originalowner=[email address]
2. If no results appear, substitute the email address with the user’s Entra Object ID and try again.
3. Once the former employee’s forms are listed, locate the form you want to transfer, click More options (⋯), then select Move.

Transferring to Another User

Forms cannot be moved directly to an individual so ownership must be transferred via a Microsoft 365 Group. To do this:

• Ensure the intended recipient is a member of a suitable group.
• You must also be a member of that group to perform the transfer.
• Once the transfer is complete, you may leave the group if required.